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THE GRANT AGREEMENT - YOUR BASE DOCUMENT

The IDRC grant agreement is divided into several key sections, each serving a specific purpose to ensure clarity, accountability, and effective collaboration. 

Part 1: Specific terms and conditions

This section provides essential information regarding your grant, such as the objectives of the project, the duration, the country approvals (if relevant), the names of those party to the agreement, and any special clauses or conditions that apply.

You can download you project's grant agreement to familiarize yourself with the specific terms and conditions of your grant from the financial section of your project page.

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Part 2: General terms and conditions

The general terms and conditions provide information on how the grant must be managed and detail the requirements that must be fulfilled as an IDRC grantee.

Part 2 should be read and understood by all employees working on the project. Particular attention should be paid to the issue of open access and intellectual property:

IDRC places great importance on using research. All technical reporting and research outputs delivered to IDRC are considered project outputs, including grey literature (technical reports, theses, papers, workshop reports, conference proceedings, brochures, and audiovisual products), articles, books, and publications. These outputs are added to IDRC’s research library on an open-access basis. All open access-related costs should be budgeted in the proposal submitted to the Centre.

Familiarize yourself with the Centre’s policy on the availability of project outputs and the provisions in your grant agreement regarding patentable inventions or new intellectual property. Where new inventions are likely to occur, IDRC takes steps to enable collaborating institutions to reach an understanding regarding their ownership and use. We also ask collaborating institutions to acknowledge their intention to reach an agreement in cases where inventions are not foreseeable.

Part 3: Schedule of project milestones

Project milestones are significant events that are planned during the lifecycle of the project. Typically these milestones are technical or financial reports, but they can also include country clearance and ethical clearance requirements, as well as project activities such as workshops or publications. IDRC refers to these milestones to schedule project payments.

It is critical to meet milestones throughout your project to avoid delays in project payments and subsequent disruption to your research.

A clear understanding of objectives, related spending, and expected timing will keep you on course throughout the grant agreement. If you are unable to deliver within the project timeline, you must get in touch with your IDRC technical contact person (preferably before the research completion date indicated in your grant agreement). All project deliverables must be submitted to IDRC by the contract completion date stipulated in the grant agreement.

Refer to your project’s Grant Agreement and familiarize yourself with the specific schedule of milestones for your grant.

Part 4: Project budget

Only expenses incurred during the project and for budgeted purposes will be reimbursed. Expenses incurred prior to the project’s commencement and after completion will not be reimbursed.

Any reallocation from one budget category to another requires the prior approval of the IDRC technical contact person.

In cases where a fund supplement is approved, the grant agreement will be amended to reflect the revised budget.

Refer to your project’s Grant Agreement and familiarize yourself with the approved budget of your grant.

Part 5: Intellectual Property Rights Agreement

Project inventions resulting from project activities funded by the Centre are governed by the Intellectual Property Rights Agreement signed between IDRC and the recipient.

Recipients are obligated to report any inventions to the Centre and must enter into an agreement with IDRC in the event an invention is created.

Use this IPR template to address the ownership and management of any intellectual property generated during the project.

Download Template